We can also target few systems that is capable of hosting external meetings with Zoom, Cisco WebEx and leave others to host only meetings within the organization. So this is up to us to decide how we need to enable this service on our Room Systems. When we select the option Join with Custom Info we have an option to specify the name of our choice and an associated email address for the same. If we have only handful of devices we can use the below approach by manually logging in to the room systems with the local admin account and enabling this option Cisco WebEx and Zoom that is present in the settings and in the meetings option.įurthermore we have option leave join with Room Info by which the meeting we join shows the name of the meeting room when joining the Zoom or WebEx Meeting. The next step is to Setup the Teams Room Systems to allow them joining Cisco WebEx and Zoom Meetings. If there is any ATP policy enabled then its better to add these wild card entries *.* and *.* in the ATP policy like below. This is mainly because these URLs needs to be presented in a readable format for the Room Systems. The Zoom and Webex meeting URLs needs to be added in the excluded list. Now we could see that the value ProcessExternalMeetingMessages is set to True Set-CalendarProcessing -ProcessExternalMeetingMessages $True -DeleteComments $False -DeleteSubject $False Run this command on the Room Mailbox of the Room System to accept meeting requests from Zoom and WebEx The ProcessExternalMeetingMessages parameter specifies whether to process meeting requests that originate outside the Exchange organization. In our case the value is set to false which is by default. Get-CalendarProcesing -Identity UserPrincipalNameOfRoomMailbox | Fl Identity,ProcessExternalMeetingMessages To make this work for the Room Mailbox Connect to your Office 365 Exchange Online Tenant and check for the current setup for accepting the meeting room from a 3rd party meeting invites by running the below command. Configure this settings in your Room Systems devices, so that they are ready for this functionality.Configure your Room Mailbox to automatically accept and process the invitation from Zoom and WebEx.Configure Office 365 Threat Protection and Link Rewrite exclusion list for WebEx and Zoom Meeting URLs.Make sure the WebEx and the Zoom Meeting URLs are fully whitelisted in your proxy and in your network to fully support this scenario.There are few prerequisites to be met in order to join WebEx and Zoom Meetings from a Teams Room System We’ll walk through the procedures to enable Teams Room Devices to join the 3rd party meetings Cisco WebEx and Zoom Meetings. Later this option was extended to attend a Zoom Meetings as well from the Teams App version 4.6.20.0. Knowing this requirement Microsoft released a supported Teams App version in the mid of last year for the Room Systems to join Cisco WebEx Meetings from a Teams enabled room system with the direct guest join. In these unique circumstances, we will be hitting in a scenario where there are people attending the meetings from Teams Room from our organization and the meeting sent by vendor or a customer might be Web-Ex or Zoom. Few of their customers, vendors and partners host their meetings from Zoom ,WebEx or other meeting solutions. In the current scenario most of the Organizations are running Teams Room systems as their meeting room solution from their Offices.
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